JOB TITLE: Executive Administrative Assistant
REVIEW DATE: Annually based on hire date
REPORTS TO: Executive Director
FLSA STATUS: Exempt
The Executive Administrative Assistant will provide direct support to the Executive Director and administrative duties for the office. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; and data entry. This position is grant funded and dependent on grant funding.
The essential functions of this position, include, but are not limited to the following:
Manage and maintain Executive Director schedule, including travel arrangements, reporting expenses, making appointments, etc.
Prepare executive responses to routine memos, letters, or correspondence.
Assist Board of Directors including communications, meeting planning, and travel logistics.
Provide general organizational support to the NIEA team including coordinating conference calls and webinars, answering and managing incoming calls, drafting correspondence, and print media.
Maintain inventory and office supplies, ensure operation of office equipment, order maintenance when necessary.
Enter, update, and verify membership records in management data system.
Assists with events by managing event registration activities and coordinating with other team members to provide support as needed.
Responsible for reviewing invoices for proper coding, preparing deposits, and developing and maintaining files.
Demonstrating a high degree of professionalism, initiative, and independence in supporting NIEA staff on a wide variety of complex tasks.
Other duties as assigned by the Executive Director.
College degree in Management or related field.
3 or more years in administrative support or executive assistance
Strong organizational skills.
Project coordination experience, and the ability to work well with all levels of management and staff
Excellent written and oral communication skills.
Effective negotiation skills.
Strong judgment and decision making skills.
Strong computer/technical knowledge.
Experience working with tribal communities preferred.
Interested candidates should send a resume and cover letter to Diana Cournoyer at firstname.lastname@example.org.