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JOB TITLE: Executive Administrative Assistant
REVIEW DATE: Annually based on hire date
REPORTS TO: Executive Director

The Executive Administrative Assistant will provide direct support to the Executive Director and administrative duties for the office. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; and data entry. This position is grant funded and dependent on grant funding.

The essential functions of this position, include, but are not limited to the following:
 Manage and maintain Executive Director schedule, including travel arrangements, reporting expenses, making appointments, etc. 
Prepare executive responses to routine memos, letters, or correspondence.
 Assist Board of Directors including communications, meeting planning, and travel logistics.
 Provide general organizational support to the NIEA team including coordinating conference calls and webinars, answering and managing incoming calls, drafting correspondence, and print media. 
Maintain inventory and office supplies, ensure operation of office equipment, order maintenance when necessary.
 Enter, update, and verify membership records in management data system.
 Assists with events by managing event registration activities and coordinating with other team members to provide support as needed.
 Responsible for reviewing invoices for proper coding, preparing deposits, and developing and maintaining files.
 Demonstrating a high degree of professionalism, initiative, and independence in supporting NIEA staff on a wide variety of complex tasks.
 Other duties as assigned by the Executive Director.

 College degree in Management or related field.
 3 or more years in administrative support or executive assistance
 Strong organizational skills.
 Project coordination experience, and the ability to work well with all levels of management and staff
 Excellent written and oral communication skills.
 Effective negotiation skills.
 Strong judgment and decision making skills.
 Strong computer/technical knowledge.
 Experience working with tribal communities preferred.

Interested candidates should send a resume and cover letter to Diana Cournoyer at dcournoyer@niea.org.


Contact Blue Earth Marketing to place your job ad or notice.
Phone: 712.224.5420
Fax: 712.224.5423


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