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REQUEST FOR PROPOSALS (RFP)


   

REQUEST FOR PROPOSALS (RFP)
Operational Assessment of Gu Achi Trading Post
Gu Achi District
HC 01 Box 8713
Sells, Arizona 85634
March 1, 2017

Request for Proposals
Gu Achi Trading Post Assessment

1. Summary and Background
The Gu Achi District is accepting proposals for an operational assessment of the Gu Achi Trading Post (Trading Post). The Trading Post, owned by the Gu Achi District of the Tohono O’odham Nation and operated by the Gu Achi Trading Post Board (Board) is located on the corner of Arizona State Highway 86 and Federal Indian Route 15 between the towns of Sells, Arizona and Ajo, Arizona. It is a small convenience store offering snacks, gas and diesel fuel, general grocery items and local arts and crafts. To improve overall operations and increase profitability, the Gu Achi District and the Board have determined that an assessment of existing operations is needed. The purpose of this Request for Proposal (RFP) is to solicit proposals from various organizations, conduct an extensive evaluation based upon criteria listed herein and to select the organization that best meets the needs of the Gu Achi District.

2. Proposal Guidelines
The RFP represents the minimum requirements that must be met for consideration for award of the project. Proposals will be accepted until Friday, April 7, 2017. Any proposal received after the deadline will be returned to the sender. All proposals must be signed by an official agent or representative of the company or organization submitting the proposal. If the organization submitting the proposal intends to submit or outsource any of the work to meet the requirements of this RFP, this must be clearly stated in the proposal. Costs included in the proposals must be all-inclusive and must include any outsourced or sub-contracted work. Additionally, any proposals that include outsourcing or contracting work must include the name of organizations contracted, a corporate biography, including identification of principle owners and a detailed description of the work proposed to be contracted. All costs must be itemized to include an explanation of all fees and costs. Contract terms and conditions will be negotiated upon selection of the successful proposal for this RFP. All contractual terms and conditions will be subject to review by the Gu Achi District’s legal counsel and will include the scope, budget, schedule and all contract terms pertaining to the project. Preference will be given to qualified organizations with evidence of majority ownership and control by a Native American enrolled in a federally recognized tribe.

3. Project Purpose and Description
A. Purpose:
The Trading Post, operated by the Board, is owned by the Gu Achi District of the Tohono O’odham Nation. The Gu Achi District purchased the Trading Post into provide groceries and fuel to the community and as an economic development opportunity. While the Trading Post serves the needs of the surrounding community by providing convenience grocery items, gas and fuel for sale, the Gu Achi District and Board believe an assessment of current operations, recommendations and implementation of improvements will result in increased profits and better service to the surrounding communities and patrons.
B. Description:
The Gu Achi District is seeking a consultant organization to complete an assessment of existing operations, identify strengths and weaknesses of current operations, develop recommendations for operational improvement for implementation in a systematic phased approach in immediate, short and long term phases with an overall goal of improving operations and increasing profitability.

4. Project Scope
The scope of this project includes planning of an organizational assessment, on-site visits at the Trading Post to assess daily operations at various times during each week, meetings with the Board and Gu Achi District Administration officials, development of a written report detailing assessment findings, including strengths and weaknesses of current operations and development of realistic recommendations for immediate, short and long term implementation to improve overall operations and increased profits. The selected organization will be responsible for conducting the on-site visits, observations of operations, review of business documents, meeting with Gu Achi District Administration and the Board to discuss progress and the development of a written report detailing assessment findings, including strengths and weaknesses of current operations, realistic recommendations for immediate, short and long term implementation and for an in-person presentation of the final report and recommendations to the Gu Achi District and Trading Post Board. The selected organization will be expected to adhere to strict confidentiality terms.

5. Timeline
A. RFP Timeline:
All proposals must be received by close of business on Friday, April 7, 2017.
Evaluation of proposals will be conducted between April 10, 2017 through May 31, 2017, subject to alterations by the Gu Achi District. If additional information or discussion is needed with any submitting organization, the organization will be contacted. The successful proposal will be selected and notified thereafter.
B. Project Timeline:
On-site visits must be completed by July 31, 2017.
The detailed written report must be completed and submitted by October 31, 2017.
The in-person report to the Gu Achi District and Board must be completed by November 30, 2017.

6. Budget
All proposals must include proposed costs to complete the tasks described in the project scope.
All costs should be clearly described.

7. Qualifications
Proposals should include the following information:
A. Information about the organization’s history, corporate biography including identification of
owners and background;
B. Relevant experience;
C. Names, education and experience of all individuals proposed to work on the project;
D. Names, corporate or individual biographies and experience of all sub-contractors proposed to work on the project;
E. Detailed operational assessment plan and timeline;
F. Project management methodology;
G. Tohono O’odham Nation Business License or an indication of willingness to obtain licensure before beginning work;
H. Evidence of commercial and professional liability insurance covering the type of work
completed, including coverage for any proposed sub-contractors;
I. A minimum of three (3) professional references, which may include former clients who may
attest to the organization’s quality of work;
J. If claiming Native American preference, documented proof of the organization’s majority
ownership and control by a member of a federally recognized tribe; and
K. Submitting organizations must submit a copy of a draft contract to be considered by the District in the event of selection. Draft contracts may be submitted as an attachment or exhibit to the proposal.

8. Proposal Evaluation Criteria
The Gu Achi District will evaluate all proposals based upon the following criteria.
A. Overall suitability. The proposal must meet the scope and needs as outlined in this RFP and be presented in a clear and organized manner.
B. Organizational Experience and Previous Work. Organizations will be evaluated on their
demonstrated expertise and experience with relevant and similar projects.
C. Technical Expertise and Experience. Submitting organizations must provide documentation of their staff, technical expertise and experience. Similar information should be submitted for any proposed sub-contractors as well.
D. Value and Cost. Submitting organizations will be evaluated on their proposed cost based upon the work to be performed.

9. Reservation of Rights
The Gu Achi District reserves the right to request additional information from any organization
submitting a proposal. The Gu Achi District also reserves the right to terminate this solicitation
at any time for any reason or no reason.

10. Submission Information
Submitting organizations must submit ten (10) copies of their proposal to:
Gu Achi District
HC 01 Box 8713
Sells, Arizona 85634

Contact

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Phone: 712.224.5420
Fax: 712.224.5423

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