National Indian Education Association - Executive Administrative Assistant

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Posted: July 5, 2018

National Indian Education Association
Job Title: Executive Administrative Assistant
Review Date: Annually based on hire date
Reports To: Executive Director
FLSA Status: Exempt

Position Summary
The Executive Administrative Assistant will provide direct support to the Executive Director and administrative duties for the office. Responsibilities may include screening calls; managing calendars; making travel, meeting, and event arrangements; and data entry. This position is grant funded and dependent on grant funding.

Essential Functions
The essential functions of this position, include, but are not limited to the following:
-Manage and maintain Executive Director schedule, including travel arrangements, reporting expenses, making appointments, etc.  Prepare executive responses to routine memos, letters, or correspondence.
-Assist Board of Directors including communications, meeting planning, and travel logistics.
-Provide general organizational support to the NIEA team including coordinating conference calls and webinars, answering and managing incoming calls, drafting correspondence, and print media. 
-Maintain inventory and office supplies, ensure operation of office equipment, order maintenance when necessary.
-Enter, update, and verify membership records in management data system.
-Assists with events by managing event registration activities and coordinating with other team members to provide support as needed.
-Responsible for reviewing invoices for proper coding, preparing deposits, and developing and maintaining files.
-Demonstrating a high degree of professionalism, initiative, and independence in supporting NIEA staff on a wide variety of complex tasks.
-Other duties as assigned by the Executive Director.

Qualifications
-College degree in Management or related field.
-3 or more years in administrative support or executive assistance
-Strong organizational skills.
-Project coordination experience, and the ability to work well with all levels of management and staff
-Excellent written and oral communication skills.
-Effective negotiation skills.
-Strong judgment and decision making skills.
-Strong computer/technical knowledge.
-Experience working with tribal communities preferred.

To Apply
Interested candidates should send a resume and cover letter to Diana Cournoyer at dcournoyer@niea.org.